Microsoft Exchange Server
Features and Benefits
Email Enabled Cell Phones
Email can be accessed from your desktop or your cell
phone and it looks the same from either device. Because
you are accessing the same database with auto-synchronization,
whatever email work you do on one device will automatically be
synchronized with the other.
Outlook Web Access is a Web browser based version of Outlook
that will allow you to work with all your email, just as if you
were at your desktop.
Now you can access your email, calendar, contacts, etc.
any time, from any PC, from anywhere in the world, via a Web
Centralized Address Lists:
All of your employees are automatically added to the
“Global Address List” which is available to all users when
Groups of users can be created within Exchange Server
and then appear in the “Global Address List” which is
available to all users when addressing email.
Public Folders are centralized folders that can be
accessed by all employees.
Access to these folders can be restricted (by user or
group) to provide whatever level of security is needed.
Public Folders can contain any kind of information
including Contact info (Name, address, phone, email, etc),
Appointments (Calendars), Tasks, or Email.
Some examples of public folders include:
Contact information for your business
partners (insurance company contacts, vendor contacts, etc.)
Calendars to schedule the use of shared
resources like conference rooms.
Enabled Outlook Features
With Exchange Server, everything in Outlook becomes
Your calendar, task list, Inbox, etc. can all be viewed or
modified by other users.
Of course, you decide how much, if any, access you want
to allow to your information.
Now any one can find out where you are and when you will
be back just by checking your calendar.
Exchange Server features a Meeting Planner that lets you select
users for a meeting, checks each user's calendar to determine a
free time, and then notifies each user and updates their
calendars with the scheduled meeting.
Exchange Server provides a simple tool to notify others when you
are out of the office.
Just go to the Out of Office Assistant, tell it you are
out of the office, and type a message.
Whenever you receive email, the sender automatically
receives an email back with your message.
If you will be gone for a long time, you can have your
email forwarded to another user so nothing falls through the
Exchange Server provides easier and more complete administration
of email. With
standard POP3 email, everything is stored on each user’s
individual PC. With
Exchange Server, all the data is stored in a database on the
server. There are
many benefits to this:
All email, contacts, calendars, etc. are
included in the nightly tape backup of the server. When a
PC "crashes", the email will not be lost because it is
stored on the server. When a server "crashes" the email can
be restored from the tape backup along with all your
When a user gets a new computer, there is
no need to manually move the email and address lists from
the old PC to the new PC.
With Exchange Server you just tell the new PC which
mailbox you want to access on the server.